Keys to Successful Video Conferencing with Your Court Reporting Agency

As technology advances, so does our ability to connect remotely. One of the best, and most popular, uses of technology is video conferencing. Although many of us enjoy video conferencing for personal chats, it can also be a very effective tool in court. Save the time and money of long travels by connecting via video conferencing instead. Through our experience at Connor Reporting, we offer some tips and protocols to follow when using video conferencing. 

Plan Ahead

Believe it or not, video conferencing suites are in high demand! Many companies use these suites for other purposes, so they are not as readily available as you would think. Plan in advance to secure the dates of your booking. 

Before booking, thoroughly assess the amount of time you need. Most video conferencing fees are based on the time booked. Only book for the time you will need to avoid spending excess money. Make sure you understand the terms and conditions, including the cancellation policy before booking. 

How to Prepare for The Video Conference 

1. Test all equipment and connections at the actual site you plan to use. Testing ahead of time provides a buffer for troubleshooting any issues before the hearing day.
2. Determine a plan for document viewing. Consider how you will have the witness view documents. You may ship hard copies, share the documents electronically over the video conference, or provide the witness a separate device to view the documents. 
3. Finalize the location of your court reporter. Many times, the court reporter is present with the attorneys and the witness is the remote. Sometimes, it may make more sense for the court reporter to be with the witness. Work with your court reporting firm to determine the location that works best. 
4. Decide how you will connect. There are numerous platforms for video conferencing. The video conferencing unit can be connected through a bridge protocol with a laptop, an application like GoToMeeting, or other platforms. Select a high-quality, secure connection for the video conference and be sure to test it in advance. 
5. Choose the right reporting agency. Not every video conferencing suite and agency is of the same quality. Look for a high-definition video conferencing location that is convenient and cost-effective. 

Facilitate Face-to-Face Communications from Anywhere

Videoconferencing is an efficient, affordable method for court reporting. Connor Reporting’s Indianapolis headquarters provides flexible HD video conferencing, perfect for law firms and businesses. Each conference room is equipped with flat-screen HD TVs that provide crystal clear views of all participants and documents, and we accommodate video conferencing in remote locations across the globe. Connor Reporting is the solution to all your video conferencing needs. Contact us today at (888) 283-1161 or through our website.